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Closeout Analyst

Fairfax, Virginia · Accounting/Finance
This position will be responsible for preparation, posting, and collection of final invoices, and submission of final release documents, for a variety of contract types and customers, to include Government and Civilian Agencies.
Principal Duties/ Responsibilities:
  1. Verify closeout check list has been completed prior to initiating the final Invoice process.
  2. Determine if quick close out is applicable.
  3. Collect internal reports by fiscal year in order to summarize total incurred costs.
  4. Apply DCAA negotiated indirect rates for each applicable fiscal year.
  5. Determine total claim to include all reimbursable costs (including applicable indirect costs) and total applicable fees including fees not previously invoiced.
  6. Reconcile total payments received to total calculated claim.
  7. Prepare close out invoice and attach completed billing check list.
  8. Submit Invoice to Department Manager for audit approval.
  9. Coordinate with Finance and Contracts on issues discovered during preparation and analysis. Follow-up on any corrections that need to be made.
  10. Input approved claim into financial system.
  11. Prepare release and assignments letters to be mailed with close out invoice.
  12. Scan invoice and supporting documentation into PDF format for DCAA audit purposes.
  13. Update Closeouts log.
  14. Send customer the closeout package via government systems, e-mail or mail.
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